file clerk jobs toronto
1-Committee Clerk
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Benefits
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Committee Clerk
Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario’s Parliament.
Together, we provide non-partisan administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, inclusiveness, collaboration and excellence.
The Legislative Assembly of Ontario seeks a Committee Clerk who, as part of our Procedural Services Branch, in Toronto, ON, will play a significant role providing information and advice to Members of Provincial Parliament (MPPs), Ministries, offices of the Assembly, the public, and the media.
What You’ll Do
You’ll act with integrity to:
- Provide sound advice and non-partisan support services to management and all Members of Provincial Parliament
- Demonstrate the utmost sensitivity, tact, integrity and good judgment
You’ll support our collaboration as you:
- Advise Committee Chairs, Members and other contacts on points of order, and rules of procedure, and assist in drafting motions
- Effectively administer committee meetings in accordance with the Standing Orders, Orders of the House, instructions of the committee and accepted administrative practices
- Arrange and co-ordinate all logistics for committee meetings as well as produce, evaluate and monitor the annual budget and verify Members’/staff expense reports
- Write minutes of proceedings, prepare reports for tabling in the House, and prepare summaries, histories, advertisements and other public and confidential documents
- Provide management and guidance to an Assistant, develop work performance goals, and manage performance through review, coaching and counselling
How You Qualify
You demonstrate excellence through your:
- Completion of a university degree, coupled with 3 to 5 years of related work experience
- In-depth knowledge about parliamentary and administrative procedures
- Demonstrated ability as a team player with exceptional communication skills and a service orientation
- Ability to adapt to change, and identify and resolve problems in complex situations
- Experience developing and managing a budget
- Superior interpersonal skills to create a positive environment and establish cohesive relationships with internal and external stakeholders
- Proficiency in technology and software applications to research and draft procedural rulings and other House Documents
- Demonstrated experience working independently with high-level direction
- Experience mentoring and coaching staff to support their development
- Ability to work a flexible schedule and travel for committee meetings, which may be outside of the standard 36.25-hour work week
If you join our team, you can expect:
- To work with a team of dedicated professionals
- A competitive benefits package and Employee Assistance Program
- Continued training and development
- A dynamic working environment
- To have access to an employee and family assistance program
- Long Service Recognition Awards
Salary Range: $90,435 - $127,466 per annum
If you share our values and are interested in this position, please visit us at www.ola.org and select Careers for more details. File No.: LA-2022-100 Closing Date:
Tuesday, November 29, 2022
The Legislative Assembly of Ontario embraces diversity and, as an equal opportunity employer, is committed to creating an inclusive workplace while establishing a diversified qualified workforce. If you require accommodation in order to participate in the recruitment process, please email your contact information to hr@ola.org for follow-up.
While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.
Education : Bachelor’s degree
Experience : 3 years to less than 5 years.
2-Administrative Clerk Secretary
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POSITION PURPOSE
Reporting to the Manager/Supervisor, is responsible for providing administrative and clerical support to the assigned department program, including scheduling, prioritizing and coordinating day-to-day work performed by the management staff/supervisor; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and program-specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail and electronic media.
MAJOR RESPONSIBILITIES
- Provides support to the managers/supervisors by preparing charts, forms and spreadsheets; compiles and collates materials.
- Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
- Organizes meetings, prepare agendas, take minutes for Branch/Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
- Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
- Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
- Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
- Logs daily statistics and prepares reports on service delivery
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Responds to inquiries or requests for information from other employees, departments and the public.
- Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
- Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.
QUALIFICATIONS
- Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
- Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management and report generation.
- Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
- For Transit Enforcement and Security Only - Satisfactory Police Criminal Background Check.
- Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
Please apply online by 4:30PM EST of the closing date indicated above. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.
All York Region Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Should you be the successful candidate, you will be required to comply with the Region’s mandatory Vaccination Policy that is in effect.
York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.Now see the last file clerk jobs toronto.
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3-Ward Clerk (Part time)
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Indeed's salary guide
- Not provided by employer
- $35.3K–$44.6K a year is Indeed's estimated salary for this role in Rexdale, ON.
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Description
Revera is a leading owner, operator and investor in the senior living sector. We offer seniors’ apartments, independent living, assisted living, memory care and long term care. We understand how to create the best experience for people living in a Revera home. We believe everyone should have the opportunity to live a life of purpose, and we create environments that make that possible.
Our mission is to celebrate the human spirit in every way possible – and that applies to both our residents and our employees. There’s a lot that goes into being a member of our team – and there’s a lot that you’ll get out of the experience too. We go the extra mile to ensure that each member of our staff feels safe, secure, enriched and empowered in their role. So that everyone under our roof is given the opportunity to thrive, grow and make the most of every day.
Vaccines are a proven, safe and powerful weapon in our battle against COVID-19. Now that vaccines are widely available and recognizing that many of our staff are already vaccinated, vaccination will be a condition of employment for new hires, except when impossible due to legitimate, established exceptions. The vaccine must be a two-dose COVID-19 vaccination series approved by Health Canada. This is one more important step to protect both our residents and staff as we continue to battle this deadly virus.
Reporting to the Director of Care (DOC), the Ward Clerk is responsible for a variety of clerical/administrative functions supporting the Director Of Care and the home.
Key Responsibilities
- To respond to incoming telephone lines and take and relay messages as required;
- To greet visitors and directs them as appropriate;
- To assist with resident information on lab requisitions;
- To maintain or assist in maintenance of resident records /files;
- To perform filing assignments for the DOC;
- To assist with labeling of resident's belongings;
- To prepare and post the nursing schedule under the direction of DOC;
- To update and maintain the schedule daily, including calling staff;
- To input changes to the staff schedules daily and present To DOC for approval;
- To carry out various clerical duties and prepare reports or manuals as required
- To book ambulances and other transportation at the request of Registered staff;
- To ensure resident satisfaction and continuous quality improvement initiatives are promoted;
- To be knowledgeable of the Resident Bill of Rights/Governing Principles and endeavor to promote it;
- To work in a position of trust with vulnerable adults (residents);
- To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Revera's Code of Conduct;
- To complete all other tasks as assigned.
Qualifications
- Health Care Aide certificate preferred
- Basic clerical/administrative skills
- Pleasant telephone manner with strong customer service skills
- Excellent organizational and communication skills
- Ability to deal with tight timelines
- Experience with Microsoft office suite of applications
- Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one
Revera is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.
Please Note: If you are a current employee of Revera and have Employee Self Service (ESS) on Workday, please apply to this job via the Workday application.
